Progressively, vocational education has become more regulated with prescriptive and rigorous compliance requirements designed to ensure quality education. Changes to standards and guidelines are constant. This means that it can be challenging for even the most experienced RTO professionals to keep up.
We recommend a simple time efficient system to effectively stay up to date with VET compliance incorporating these 7 steps:
- Targeted professional development
Undertake regular training on topics related to VET in general and to your role specifically.
Ensure that the training is conducted by consultants/organisations with good reputations and a proven track record working with RTOs.
Take advantage of webinars which save you travel time and can usually be accessed live and in recorded form for future reference.
Don’t wait until an issue becomes urgent to seek out this type of professional development.
Seek out webinars on a monthly basis to progressively add to your compliance knowledge
Whether it’s at conferences, with a local group of RTOs or a dedicated VET networking group, face to face to networking is invaluable.
You’ll have the opportunity to talk to VET professionals and explore similar challenges, ask questions and share your experience.
Make sure to exchange contact details and connect with new contacts on LinkedIn as soon as possible after the event.
Try to network face to face at least twice a year and follow up periodically with key contacts online or by phone periodically.
3. Read online updates, newsletters and notifications
Subscribe to updates from all the key VET bodies and industry organisations that relate to your specific RTO.
HINT: Collecting updates in your inbox won’t help you stay compliant! It is crucial that you actually read these updates.
We recommend setting time aside each day to quickly skim read updates received to identify matters relevant to you, your role and/or the RTO where you work.
Either read the identified articles straight away or set aside time in your calendar to read them in detail asap.
As you read the article, take note of any actions required.
4. Mentor or VET buddy
Find yourself someone at your RTO or at another RTO that you can talk to about VET. It will be especially helpful if this person has a worked in a similar role as you or has detailed experience that is related to your role.
Keep in touch with this person regularly to talk about all things VET and share news with each other about changes to funding, compliance or other matters.
In challenging times or when there’s a crisis, this person will also be your go-to for advice.
5. Follow VET/industry leaders on social media
Identify key players and leaders in VET (including authorities such as ASQA) and follow them on social media, usually LinkedIn and Twitter.
Like email updates, make time each day to skim your social media feeds for news, articles and tips that relate to you. Don’t get caught up in a mindless rabbit hole and lose valuable time, be intentional and once you’ve found relevant news, read it thoroughly and take action as appropriate to you.
6. Monitor, read and listen
Similar to follow reliable VET and RTO sources on social media, do a regular search on Google and Right Relevance (or similar tool) for news relating to VET and industries relating to the RTO’s training.
You can save relevant searches and be notified of news or just quickly check it yourself once a week as part of your system for staying up to date
7. Read and review source documents and related updates
This is the last item but one of the most important and something that you will hear us talking about over and over again.
You must read and have an appropriate working knowledge of the standards, regulations, guides, contracts that relate to your specific role within VET. Refer back these documents as “gospel” for clarification frequently.
Don’t stop there though, read any contract notifications, email updates etc that are provided by the issuing organisations for these documents - these are crucial in remaining compliant.
Build the7 activities above into your schedule and you’ll be confident and able to stay up to date with RTO/VET compliance. You'll also be surprised how much time and stress you'll save!