Whether you’re an RTO Manager, Head of Department, a Training Manager or a Compliance Officer, one of your key responsibilities is to ensure that compliance requirements are met. This includes the requirements in regards to trainer currency. So read the list below and use it as a starting point to review where your RTO is positioned in meeting this area of the standards (1.13 - 1.16):
Assuming that trainers have proactively maintained their own currency
In the quote above from ASQA, it is clear that RTO must demonstrate compliance with the standards in regard to trainer currency.
There is no direct requirement to ASQA for trainers as individuals to maintain their own currency so it’s important for RTOs not to make assumptions that they are doing so.
Waiting until an audit is scheduled to check records relating to trainer currency
Maintaining currency is an ongoing process of professional development. So if RTOs don’t keep up to date records and only check trainer currency when there’s an audit or other deadline scheduled, it will most likely be too late to do anything about any non-compliances.
Not checking that trainers are up to date with all aspects of currency
Trainers are required to be up to date with the vocational education environment, the industry in which they train and assess and training/assessment skills and knowledge.
RTOs frequently have evidence to show that trainers are current in one or two of these areas but will neglect to check that all aspects of trainer currency have been covered for each trainer.
Doing only the bare minimum when it comes to trainer currency
RTOs are busy places and often time and resources are scarce which can make it easier for corners (and budgets!) to be cut when it comes to activities around maintaining trainer currency.
This is a false economy however because the currency and skills of the trainers are one of the key aspects of providing quality vocational education.
When trainers are not current in their industry or in their training and assessment skills, quality and student satisfaction levels fall.
Failing to keep up to date with the requirements for trainer currency
As you know, the only constant in vocational education is change! The requirements for trainer currency change regularly. We have observed that RTOs often fail to keep up to date with these amendments resulting in non-compliances for trainer currency.
RTOs need to keep their knowledge updated with all aspects of trainer currency including the required qualifications, vocational education environment, training and assessment best practice and specific industry requirements on an ongoing basis.
Not maintaining up to date and complete records in relation to trainer currency
As the saying goes, if it isn’t documented, it didn’t happen. Some RTOs assume that they “know” that their trainers are current and the activities that have led to this. But they fall down because they don’t have a system for documenting this on an ongoing and consistent basis.
This leads to auditors or other interested parties not being able to “see” the trainers currency and to non-compliances being found.
Where to from here
We hope that reviewing these common mistakes RTOs make will prompt you to review the currency of your trainers and assessors. If necessary, make an action plan to make any necessary adjustments to become and remain compliant on an ongoing basis.
To find out more about how to meet the requirements for trainer currency as an RTO, register for the Trainer Credentials & Working Under Supervision Webinar on June 12.